Full-Time GRV Clerk
The Stock Administrator is responsible for processing, controlling and checking all stock administration related to incoming and existing stock in an accurate, efficient and timely manner, whilst fostering a strong working relationship with all creditors.
GRV – inputting of all daily orders onto the system.
Ensure the GRV’s balance with the invoice
Ensure PO’s are attached to GRV
Ensure regular stock-takes are done and updated.
Ensuring that shelf stock balances to system stock.
Reporting variance to management.
Forecasting supply and demand to prevent overstocking or running out of stock.
Submitting purchase details (vendors’ information, invoices and pricing) to the ARCH system on the same day.
After submitting the invoice on ARCH, ensure it is placed in the relevant tray.
Track shipments (follow up) and address any delays.
Oversee the storage of products, particularly of perishable items.
Keep updated inventory records (including daily shipments).
Assisting with merchandising shelves as per the merchandising standard operating procedure.
Ensuring merchandising standards are being followed.
Maximize customer interest and sales levels by displaying products appropriately.
Together with the Manager, collaborate with buyers, suppliers, and distributors to negotiate prices, quantities and time scales.
Aware of sales figures, customers’ reactions, and market trends to anticipate product needs and plan product ranges/stock.
Maintain store shelves and inventory.
Monitor stock movement and consider markdowns, promotions, price changes, clearouts etc.
Collaborate with the team to list expected deliveries.
Receive shipments and sign and stamp paperwork upon receipt.
Ensure the correct stamp is used for the destination of goods.
Load stock receipt onto the ARCH system same day.
Open the packaging, and inspect contents to ensure they are correct and undamaged before driver leaves.
Verify packages according to order and invoices (quantity, quality, price etc).
Contact supplier or the shipper if a mistake is identified.
Assume responsibility for returning unsatisfactory shipments or receiving replacements. Ensure it is also marked on the invoice.
Label the merchandise correctly and allocate to the designated place in the storeroom or on the shelves.
Ensure that when goods are placed on the shelves that they have been correctly priced, particularly if they come from the storeroom and there has been a price change since delivery.
Ensure invoices are signed and paid for satisfactory deliveries. There are different payment terms for different suppliers and it is your responsibility to ensure you are aware of them and comply with them, i.e. prepaid, payment on delivery (COD) and 30 days from the statement or from an invoice.
Maintain accurate records and assist in inventory control.
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